Audit the space usage of a PDF

Auditing the space usage gives you a report of the total number of bytes used for specific document elements, including fonts, images, bookmarks, forms, named destinations, and comments, as well as the total file size. The results are reported both in bytes and as a percentage of the total file size.

1. Choose Advanced > PDF Optimizer.
2. Click the Audit Space Usage button at the top of the dialog box.

Source: Adobe

PDF Optimizer

PDF Optimizer provides many settings for reducing the size of Adobe PDF files. Some of the PDF Optimizer settings are comparable to the settings that are available when you create a PDF file using Acrobat Distiller. Whether you use all of these settings or only a few depends on how you intend to use the files and on the essential properties a file must have. In most cases, the default settings are appropriate for maximum efficiency—saving space by removing embedded fonts, compressing images, and removing items from the file that are no longer needed.

Before you optimize a file, it’s a good idea to audit the file’s space usage. The space audit results may give you ideas about where best to reduce file size. You can also reduce the size of your PDF by using the Reduce File Size command.

Important:
Some methods of compression may make images unusable in a print production workflow. You should experiment with various settings before making changes that can’t be discarded.

Open the PDF Optimizer

To open the PDF Optimizer dialog box, do one of the following:

• Choose Advanced > PDF Optimizer.

• Choose Advanced > Print Production > PDF Optimizer.

• Click the PDF Optimizer icon in the Print Production toolbar.

Note: PDF Optimizer isn’t available when Reflow is selected in the View menu.

Source: Adobe

View and edit an article

Use the Article tool to create, display, and make changes to an article box in the PDF document.

View articles on the page

• Choose Tools > Advanced Editing > Article Tool.

View articles in the PDF

• Choose View > Navigation Panels > Articles.
  Note: The Articles panel is a floating panel; it is not docked in the navigation pane by default. Drag the Articles panel to the navigation pane to dock it with the other panels.
• To read an article, double-click it, or select the article and choose Read Article from the Options menu in the Articles panel.
• The first line of the article appears in the upper left corner.
• To hide the Articles panel after the article opens, select Hide After Use in the Options menu of the Articles panel.
  

Delete an article or article box
- In the Articles panel, and do one of the following:

• To delete the entire article, select the article in the Articles panel, and press the Delete key.
• To delete only one box from an article, right-click/Control-click the box, and choose Delete. In the warning message, select Box. If you select Article, the entire article is deleted.
  
  The remaining articles or article boxes are automatically renumbered.
  

Edit article properties

• Using the Article tool, select the article box that you want to edit.
• Right-click/Control-click the box, and choose Properties.
• Change the information in the Articles Properties dialog box, and click OK.

Combine two articles

• In the document pane, select any article box in the article you want to be read first.
• Select the plus sign at the bottom of the article box, and click OK to dismiss the prompt to create a new article box.
• Ctrl/Option-click an article box you want to be read next. The second article is appended to the end of the first article. All article boxes in the piece are renumbered automatically.

Source: Adobe

Define articles

You create an article by defining a series of boxes around the content in the order in which you want the content read. The navigational path you define for an article is known as the article thread. You create a thread connecting the various boxes, unifying them into a continuous text flow.

Most desktop publishing programs allow you to generate article threads automatically as you convert the files to Adobe PDF. If the file you’re viewing has articles, you can show the names of the articles on a tab and navigate easily through them.

1. Choose Tools > Advanced Editing > Article Tool, or select the Article tool on the Advanced Editing toolbar. The pointer appears as a cross-hair pointer in the document window.
2. Drag a rectangle to define the first article box. An article box appears around the enclosed text, and the pointer changes to the article pointer.

   Each article box you create has a label that consists of the article number and its sequence within the article. For example, the first box for the first article is labeled 1-1, the second box 1-2, and so on. The boxes for the second article in the same document are labeled 2-1, 2-2, 2-3, and so on.

3. Go to the next part of the document you want to include in the article, and draw a rectangle around that text. Repeat until you have defined the entire article.
   Note: To resize or move an article box, you must first end the article.
4. To end the article, press Enter or Return.
5. In the Article Properties dialog box, enter the article title, subject, author, and any keywords to describe the article, and click OK.

Source: Adobe

About articles

Many traditional print documents, such as magazines and newspapers, arrange text in multiple columns. Stories flow from column to column and sometimes across several pages. While the format is effective for printed material, this type of structure can be difficult to follow on-screen because of the scrolling and zooming required.

The article feature enables you to guide readers through material presented in multiple columns and across a series of pages.

Source: Adobe