How to create a Digital Signature

Place an image or object

1. Choose Tools > Advanced Editing > TouchUp Object Tool.
2. Right-click/Control-click the page and choose Place Image.
3. Choose one of the following file formats: BMP, GIF, JPEG, PCX, PNG, EPS/PS, or TIFF.
4. Select an image file, and click Open.

Note: A copy of the image file appears in the center of the page, at the same resolution as the original file.

Source: Adobe

Embed fonts using the TouchUp Text tool

Embedding fonts ensures that your PDF uses the same fonts as the original document, no matter where you open the PDF or what fonts are installed on that system.

1. Choose Tools > Advanced Editing > TouchUp Text Tool, or select the TouchUp Text tool on the Advanced Editing toolbar.
2. Click in the text containing the font embedding or subsetting you want to edit. A paragraph of text is enclosed in a bounding box. You can select text within the paragraph by dragging.
3. Right-click/Control-click the text, and choose Properties.
4. In the TouchUp Properties dialog box, click the Text tab to display the font name and font properties as well as embedding and subset capabilities.
5. To see a list of all the fonts, scroll through the Font menu. Document fonts are listed first. Your system fonts are listed below the document fonts.
6. Choose a font in the Font menu, check the permissions to determine which options are available for that font, and then select an embedding option:
   
   Can Embed Font
   You can select both the embed and subset options. To embed the entire font rather than a subset, make sure that Subset is not selected.
   
   Can Embed For Print And Preview Only
   You can select the embed option.
   
   Cannot Embed Font
   Neither the embed or subset option is available.
   
   Cannot Embed Font For Editing
   You can unembed or subset embed the font. To unembed a font, make sure that Embed Selected Font is not checked. If you unembed a font that is not installed on your system, font substitution occurs and the viewing results may be unacceptable. When only a limited number of font characters are used in a document, subsetting is usually used to decrease the size of the PDF file.
   
   No System Font Available
   Neither the embed or subset option is available.
   

Source: Adobe

Insert special characters

You can insert certain special characters (line breaks, soft hyphens, nonbreaking spaces, and em dashes) in a tagged PDF to improve the way it reflows. You can also insert these special characters in any PDF to improve the way it’s read by a screen reader or simply to edit it for general readability purposes. You do not need to have the font installed in order to insert special characters.

1. Select the TouchUp Text Tool.
2. Click where you want to insert the character, or select text to be replaced by the character.
3. Right-click/Control-click the selected text or location, choose Insert and then select an option.

Source: Adobe

Add text using the Typewriter tool

Use the Typewriter tool to type text anywhere on a PDF page. Organizations sometimes provide PDF versions of their paper forms without interactive form fields. The Typewriter tool provides a simple solution for filling out such forms. The Typewriter tool is similar to the Text Box tool, but includes a different set of default properties.

1. Choose Tools > Typewriter > Show Typewriter Toolbar, and then click the Typewriter button.
2. Click where you want to type, and then begin typing. Press Enter to add a second line.
3. To change the text size, select the text, and click the Decrease Text Size button or the Increase Text Size button in the Typewriter toolbar.
4. To change the line spacing (leading), select the text, and click the Decrease Line Spacing button or the Increase Line Spacing button.
5. To move or resize Typewriter text block, select the Select tool, click a Typewriter text block, and drag the text block or one of its corners.
6. To edit the text again, select the Typewriter tool, and then double-click in the Typewriter text.
   Note: To let Adobe Reader users type text in a PDF by using the Typewriter tool, open the PDF in Acrobat Professional, choose Tools > Typewriter > Enable Typewriter Tool In Adobe Reader, and save the PDF.

Source: Adobe

Add new text

You can add new text to a PDF using any of the fonts installed on the system.

1. Select the TouchUp Text tool.
2. Ctrl-click/Option-click where you want to add text.
3. In the New Font dialog box, select the font and mode you want, and click OK.
4. Type the new text.
5. Do any of the following:

   • To change the font size and other attributes, select the text, right-click/Control-click, and choose Properties.

   • To move the text block, use the TouchUp Object tool.

Source: Adobe

Text edit

You can add or replace text only if the font used for that text is installed on your system. If the font isn’t installed on your system but is embedded or subsetted in the PDF, you can make changes only to color, word spacing, character spacing, baseline offset, or font size.

You can edit text on rotated lines in the same way as on horizontal lines, and you can edit text using vertical fonts in the same way as text using horizontal fonts. The baseline offset or shift for vertical fonts is left and right, instead of up and down for horizontal fonts.

Edit text using the TouchUp Text tool
1) Choose Tools > Advanced Editing > TouchUp Text Tool, or select the TouchUp Text tool on the Advanced Editing toolbar.
2) Click in the text you want to edit. A bounding box outlines the selectable text.
Select the text you want to edit:

• Choose Edit > Select All to select all the text in the bounding box.
• Drag to select characters, spaces, words, or a line.

4) Edit the text by doing one of the following:

• Type new text to replace the selected text.
• Press Delete, or choose Edit > Delete to remove the text.
• Choose Edit > Copy to copy the selected text.
• Right-click/Control-click the text and choose the appropriate option. Click outside the selection to deselect it and start over.

Source: Adobe

How to create PDF's with adobe acrobat

PDF Optimizer options

You can reduce the size of a PDF by selecting options from the panels in the PDF Optimizer dialog box.

Images panel

The Images panel of the PDF Optimizer lets you set options for color, grayscale, and monochrome image compression.

In the Images panel, you can select the following options:

Downsample Reduces file size by lowering the resolution of images, which involves merging the colors of original pixels into larger pixels.

Note: Masked images and images of less than 16-by-16 pixels are not downsampled.

Compression Reduces file size by eliminating unnecessary pixel data. In general, JPEG and JPEG2000 compression give better results on images like photographs with gradual transitions from color to color. ZIP is the better choice for illustrations with large areas of solid, flat color or patterns made up of flat colors. For monochrome images, JBIG2 compression, which is available in PDF Optimizer but not in Acrobat Distiller, is superior to CCITT.

Quality Can be set only for JPEG and JPEG2000 compression. JPEG and JPEG2000 compression methods are typically lossy, a process that permanently removes some pixel data. You can apply lossy JPEG or JPEG2000 compression to color images at various levels (minimum, low, medium, high, maximum). For JPEG2000 compression, you can also specify lossless so that no pixel data is removed. Compression for monochrome images is lossless, except for JBIG2 compression, which provides both lossy and lossless modes of compression.

Fonts panel

To ensure an exact match to the source document, you should embed all fonts used in the document. If an exact match is not needed and you prefer a smaller file, you can choose not to embed fonts for roman text and East Asian text (Traditional Chinese, Simplified Chinese, Korean, and Japanese). Text in these languages is replaced with a substitution font when viewed on a system that does not have the original fonts. The Fonts panel of the PDF Optimizer contains two lists for fonts, fonts that are available for unembedding, and fonts to be unembedded. Certain fonts aren’t available for unembedding and don’t appear in the Fonts panel. To unembed fonts in a document, select one or more fonts in the Embedded Fonts list, and click the Unembed button. If you change your mind about unembedding a font, select it in the list on the right and click the Retain button.

Transparency panel

If your PDF includes artwork that contains transparency, you can use presets in the Transparency panel of PDF Optimizer to flatten transparency and reduce file size. (Flattening incorporates transparency into corresponding artwork by sectioning it into vector-based areas and rasterized areas.) PDF Optimizer applies transparency options to all pages in the document before applying other optimization options.

If you select the Acrobat 4.0 And Later compatibility setting, the Transparency panel is enabled and all transparency in the file is flattened during optimization. This ensures compatibility with Acrobat 5.0 and earlier, which doesn’t support transparency.

When you create flattening presets, they appear with the default presets in the Transparency panel.

Note: Transparency flattening cannot be undone after the file is saved.

Discard Objects panel

The Discard Objects panel lets you specify objects to remove from the PDF and lets you optimize curved lines in CAD drawings. You can discard objects created in Acrobat and in other applications. Selecting an object removes all occurrences of that object within the PDF.

In the Discard Objects area, you can select from these and other options:

Discard All Form Submission, Import And Reset Actions Disables all actions related to submitting or importing form data, and resets form fields. This option retains form objects to which actions are linked.

Flatten Form Fields Makes form fields unusable with no change to their appearance. Form data is merged with the page to become page content.

Discard All JavaScript Actions Removes any actions in the PDF that use JavaScript.

Discard All Alternate Images Removes all versions of an image except the one destined for on-screen viewing. Some PDFs include multiple versions of the same image for different purposes, such as low-resolution on-screen viewing and high-resolution printing.

Discard Embedded Page Thumbnails Removes embedded page thumbnails. This is useful for large documents, which can take a long time to draw page thumbnails after you click the Pages button.

Discard Document Tags Removes tags from the document, which also removes the accessibility and reflow capabilities for the text.

Convert Smooth Lines To Curves Reduces the number of control points used to build curves in CAD drawings, which results in smaller PDF files and faster on-screen rendering.

Detect And Merge Image Fragments Looks for images or masks that are fragmented into thin slices and tries to merge the slices into a single image or mask.

Discard Embedded Print Settings Removes embedded print settings, such as page scaling and duplex mode, from the document.

Discard Embedded Search Index Removes embedded search indexes, which reduces file size.

Discard Bookmarks Removes all bookmarks from the document.

Discard User Data panel

Use the Discard User Data panel to remove any personal information that you don’t want to distribute or share with others. If you’re unable to find personal information, it may be hidden. You can locate hidden text and user-related information by using Examine Document command from the Document menu.

Discard Document Information And Metadata Removes information in the document information dictionary and all metadata streams. (Use the Save As command to restore metadata streams to a copy of the PDF.)

Discard All Object Data Removes all objects from the PDF.

Discard File Attachments Removes all file attachments, including attachments added to the PDF as comments. (PDF Optimizer doesn’t optimize attached files.)

Discard External Cross References Removes links to other documents. Links that jump to other locations within the PDF are not removed.

Discard Private Data Of Other Applications Strips information from a PDF document that is useful only to the application that created the document. This does not affect the functionality of the PDF, but it does decrease the file size.

Discard Hidden Layer Content And Flatten Visible Layers Decreases file size. The optimized document looks like the original PDF but doesn’t contain layer information.

Clean Up panel

The options in the Clean Up panel of the PDF Optimizer remove useless items from the document. These items include elements that are obsolete or unnecessary to your intended use of the document. Be aware that removing certain elements may seriously affect the functionality of the PDF. By default, only elements that do not affect functionality are selected. If you are unsure of the implications of removing other options, you should use the default selections.

In the Clean Up area, you can select these options:

Use Flate To Encode Streams That Are Not Encoded Applies Flate compression to all streams that aren’t encoded.

In Streams That Use LZW Encoding, Use Flate Instead Applies Flate compression all content streams and images that use LZW encoding.

Remove Invalid Bookmarks Removes bookmarks that point to pages in the document that have been deleted.

Remove Invalid Links Removes links that jump to invalid destinations.

Remove Unreferenced Named Destinations Removes named destinations that are not being referenced internally from within the PDF document. Because this option does not check for links from other PDF files or websites, it may not fit in some workflows.

Optimize The PDF For Fast Web View Restructures a PDF document for page-at-a-time downloading (byte-serving) from web servers.

Source: Adobe

Audit the space usage of a PDF

Auditing the space usage gives you a report of the total number of bytes used for specific document elements, including fonts, images, bookmarks, forms, named destinations, and comments, as well as the total file size. The results are reported both in bytes and as a percentage of the total file size.

1. Choose Advanced > PDF Optimizer.
2. Click the Audit Space Usage button at the top of the dialog box.

Source: Adobe

PDF Optimizer

PDF Optimizer provides many settings for reducing the size of Adobe PDF files. Some of the PDF Optimizer settings are comparable to the settings that are available when you create a PDF file using Acrobat Distiller. Whether you use all of these settings or only a few depends on how you intend to use the files and on the essential properties a file must have. In most cases, the default settings are appropriate for maximum efficiency—saving space by removing embedded fonts, compressing images, and removing items from the file that are no longer needed.

Before you optimize a file, it’s a good idea to audit the file’s space usage. The space audit results may give you ideas about where best to reduce file size. You can also reduce the size of your PDF by using the Reduce File Size command.

Important:
Some methods of compression may make images unusable in a print production workflow. You should experiment with various settings before making changes that can’t be discarded.

Open the PDF Optimizer

To open the PDF Optimizer dialog box, do one of the following:

• Choose Advanced > PDF Optimizer.

• Choose Advanced > Print Production > PDF Optimizer.

• Click the PDF Optimizer icon in the Print Production toolbar.

Note: PDF Optimizer isn’t available when Reflow is selected in the View menu.

Source: Adobe

View and edit an article

Use the Article tool to create, display, and make changes to an article box in the PDF document.

View articles on the page

• Choose Tools > Advanced Editing > Article Tool.

View articles in the PDF

• Choose View > Navigation Panels > Articles.
  Note: The Articles panel is a floating panel; it is not docked in the navigation pane by default. Drag the Articles panel to the navigation pane to dock it with the other panels.
• To read an article, double-click it, or select the article and choose Read Article from the Options menu in the Articles panel.
• The first line of the article appears in the upper left corner.
• To hide the Articles panel after the article opens, select Hide After Use in the Options menu of the Articles panel.
  

Delete an article or article box
- In the Articles panel, and do one of the following:

• To delete the entire article, select the article in the Articles panel, and press the Delete key.
• To delete only one box from an article, right-click/Control-click the box, and choose Delete. In the warning message, select Box. If you select Article, the entire article is deleted.
  
  The remaining articles or article boxes are automatically renumbered.
  

Edit article properties

• Using the Article tool, select the article box that you want to edit.
• Right-click/Control-click the box, and choose Properties.
• Change the information in the Articles Properties dialog box, and click OK.

Combine two articles

• In the document pane, select any article box in the article you want to be read first.
• Select the plus sign at the bottom of the article box, and click OK to dismiss the prompt to create a new article box.
• Ctrl/Option-click an article box you want to be read next. The second article is appended to the end of the first article. All article boxes in the piece are renumbered automatically.

Source: Adobe

Define articles

You create an article by defining a series of boxes around the content in the order in which you want the content read. The navigational path you define for an article is known as the article thread. You create a thread connecting the various boxes, unifying them into a continuous text flow.

Most desktop publishing programs allow you to generate article threads automatically as you convert the files to Adobe PDF. If the file you’re viewing has articles, you can show the names of the articles on a tab and navigate easily through them.

1. Choose Tools > Advanced Editing > Article Tool, or select the Article tool on the Advanced Editing toolbar. The pointer appears as a cross-hair pointer in the document window.
2. Drag a rectangle to define the first article box. An article box appears around the enclosed text, and the pointer changes to the article pointer.

   Each article box you create has a label that consists of the article number and its sequence within the article. For example, the first box for the first article is labeled 1-1, the second box 1-2, and so on. The boxes for the second article in the same document are labeled 2-1, 2-2, 2-3, and so on.

3. Go to the next part of the document you want to include in the article, and draw a rectangle around that text. Repeat until you have defined the entire article.
   Note: To resize or move an article box, you must first end the article.
4. To end the article, press Enter or Return.
5. In the Article Properties dialog box, enter the article title, subject, author, and any keywords to describe the article, and click OK.

Source: Adobe

About articles

Many traditional print documents, such as magazines and newspapers, arrange text in multiple columns. Stories flow from column to column and sometimes across several pages. While the format is effective for printed material, this type of structure can be difficult to follow on-screen because of the scrolling and zooming required.

The article feature enables you to guide readers through material presented in multiple columns and across a series of pages.

Source: Adobe

Compare converted pages with current web pages

To open a page or web link, do one of the following:

1. To open the current page in a web browser, choose Advanced > Web Capture > Open Page In Web Browser.
2. To open the bookmarked page, right-click/Control-click a tagged bookmark, and choose Open Page In Web Browser.
3. To open a linked page, right-click/Control-click a link in the PDF version of the web page, and choose Open Web Link In Browser.
4. The browser opens in a new application window to the page you specify.

Source: Adobe

Refresh converted web pages

You can refresh web pages in a PDF to retrieve the most up-to-date version from the website. When you refresh, you download the entire website or link again and build a new PDF. The resulting new PDF lists any pages where components have changed, including text, web links, embedded filenames, and formatting. New pages are downloaded if they have been added to the site. The changed pages are listed as bookmarks in the Bookmarks panel under a bookmark labeled New and Changed Pages.

You can refresh web pages only if Save Refresh Commands was selected when the pages were first downloaded.

Note: When you refresh web pages, both the original PDF pages and the refreshed version are retained. To keep an archive of changes made to a website, save both versions.

1. Choose Advanced > Web Capture > Refresh Pages.
2. To view new and changed pages, select Create Bookmarks For New And Changed Pages. Then specify the scope of the updated tagged bookmarks that you want to compare:
   Compare Only Page Text To Detect Changed Pages
   - Compares only the text on the pages.
   Compare All Page Components To Detect Changed Pages
   - Compares all page components, including text, images, web links, embedded filenames, and formatting.
   
3. To not resubmit any previously submitted form data, deselect Resubmit Form Data. Be careful if you have Resubmit Form Data selected because it can result in duplicate purchases or other submissions. This option is available only if a form and query results are on the pages.
4. To change which pages are updated by refreshing, select Edit Refresh Commands List, select the URLs you want, and click OK.
5. Click Refresh.

Source: Adobe

Get information on converted web pages

You can display a dialog box with the current page’s URL, title, date and time downloaded, and other information by going to Advanced > Web Capture > Page Info.

Converted web pages

Links and bookmarks in web pages

You can work with a PDF document created from web pages the same way you work with any other PDF. Depending on how you configured Acrobat, clicking a link on a converted web page adds the page for that link to the end of the PDF, if it isn’t already included.

Note: Remember that one web page can become multiple PDF pages. A web page is a single topic (or URL) from a website and is often one continuous HTML page. When you convert a web page to PDF, it may be divided into multiple standard-size PDF pages.

When you first create a PDF from web pages, tagged bookmarks are generated if Create Bookmarks is selected in the Web Page Conversion Settings dialog box. A standard (untagged) bookmark representing the web server appears at the top of the Bookmarks tab. Under that bookmark is a tagged bookmark for each web page downloaded; the tagged bookmark’s name comes from the page’s HTML title or the URL, if no title is present. Tagged web bookmarks are initially all at the same level, but you can rearrange them and nest them in family groups to help keep track of the hierarchy of material on the web pages.

If Create PDF Tags is selected when you create a PDF from web pages, structure information that corresponds to the HTML structure of the original pages is stored in the PDF. You can use this information to add tagged bookmarks to the file for paragraphs and other items that have HTML elements.

Trigger types

Triggers determine how actions are activated in media clips, pages, and form fields. For example, you can specify a movie or sound clip to play when a page is opened or closed. The available options depend on the specified page element.

You can use the following triggers for media clips and form fields (not links or bookmarks):

Mouse Up

When the mouse button is released after a click. This is the most common button trigger, because it gives the user one last chance to drag the pointer off the button and not activate the action.

Page Visible (media clips only)

When the page containing the media clip is visible, regardless of whether it is the current page. It’s possible for a page to be visible without being the current page, such as when a continuous page layout displays pages side-by-side.

Page Invisible (media clips only)

When the page containing the media clip is moved out of view.

Page Enter (media clips only)

When the page containing the media clip becomes the current page.

Page Exit (media clips only)

When a user leaves the page that contains the media clip.

Mouse Down

When the mouse button is clicked (without being released). In most cases, Mouse Up is the preferred trigger.

Mouse Enter

When the pointer enters the field or play area.

Mouse Exit

When the pointer exits the field or play area.

On Receive Focus (media clips only)

When the link area receives focus, either through a mouse action or tabbing.

On Lose Focus (media clips only)

When the focus moves to a different link area.

Source: Adobe

Action types

You can assign the following actions to links, bookmarks, pages, media clips, and form fields:

Execute A Menu Item
Executes a specified menu command as the action.

Go To A 3D View
Jumps to the specified 3D view.

Go To A Page View
Jumps to the specified destination in the current document or in another document.

Import Form Data
Brings in form data from another file, and places it in the active form.

Open A File
Launches and opens a file. If you are distributing a PDF file with a link to another file, the reader needs the native application of that linked file to open it successfully. (You may need to add opening preferences for the target file.)

Open A Web Link
Jumps to the specified destination on the Internet. You can use http, ftp, and mailto protocols to define your link.

Play A Sound
Plays the specified sound file. The sound is embedded into the PDF document in a cross-platform format that plays in Windows and Mac OS.

Play Media (Acrobat 5 Compatible)
Plays the specified QuickTime or AVI movie that was created as Acrobat 5-compatible. The specified movie must be embedded in a PDF document.

Play Media (Acrobat 6 And Later Compatible)
Plays a specified movie that was created as Acrobat 6-compatible. The specified movie must be embedded in a PDF document.

Read An Article
Follows an article thread in the active document or in another PDF document.

Reset A Form
Clears previously entered data in a form. You can control the fields that are reset with the Select Fields dialog box.

Run A JavaScript
Runs the specified JavaScript.

Set Layer Visibility
Determines which layer settings are active. Before you add this action, specify the appropriate layer settings.

Show/Hide A Field
Toggles between showing and hiding a field in a PDF document. This option is especially useful in form fields. For example, if you want an object to pop up whenever the pointer is over a button, you can set an action that shows a field on the Mouse Enter trigger and hides a field on Mouse Exit.

Submit A Form
Sends the form data to the specified URL.

Source: Adobe

Add actions with page thumbnails

To enhance the interactive quality of a document, you can specify actions, such as changing the zoom value, to occur when a page is opened or closed.

1. Click the Pages button on the left.
2. Select the page thumbnail corresponding to the page, and choose Page Properties from the Options menu.
3. Click the Actions tab.
4. From the Select Trigger menu, choose Page Open to set an action when the page opens, or choose Page Close to set an action when the page closes.
5. Choose an action from the Select Action menu, and click Add.
6. Specify the options for the action, and click OK. The options available depend on the action selected.
7. To create a series of actions, choose another action from the menu, and click Add again. Use the Up and Down buttons to arrange the actions in the order you want them to occur.

Note: If you set an action that switches to Full Screen View on Page Open or Page Close, the next time the same page opens or closes, Full Screen View is turned off.

Add an action

1. To add an action just do one of the following:
   - Using the Hand tool, right-click/Control-click the bookmark or page thumbnail, and choose Properties.
   - Using the Select Object tool, double-click the link, media clip, or form field, and choose Properties.
2. Click the Actions tab.
3. From the Select Action menu, select the action type to occur, and then click Add. You can add multiple actions; actions execute in the order that they appear in the Actions list box.
4. (Optional) Select an action on the Actions tab, and use the buttons to reorder, edit, or delete the action.
5. Close the window to accept the actions.
6. Using the Select Object tool, double-click the link, media clip, or form field, and choose Properties.

Actions in Acrobat

You can cause an action to occur when a bookmark or link is clicked, or when a page is viewed. For example, you can use links and bookmarks to jump to different locations in a document, execute commands from a menu, and perform other actions. Actions are set in the Properties dialog box.

For bookmarks or links, you specify an action that occurs when the bookmark or link is clicked. For other items, such as pages, media clips and form fields, you define a trigger that causes the action to occur and then define the action itself. You can add multiple actions to one trigger.

The Locked option prevents the appearance and actions associated with an object from being accidentally changed.

Open, save, or delete an attachment

You can open a PDF attachment and make changes to it—if you have permissions—and your changes are applied to the PDF attachment.

For other types of file attachments, you have an option of opening or saving the file. Opening the file starts the application that handles the file format of the attachment—you must have that application to open the attachment. Any changes you make are not applied to the attachment. Instead, save changes to the file, and then reattach it to the PDF document.

Note: Acrobat requires your approval every time you open or save certain file formats (such as EXE, VBS, or ZIP) because these formats are associated with malicious programs, macros, and viruses that can damage your computer. To open and save trusted file attachments without being prompted, set your Trust Manager preferences.

Open an attachment

• In the Attachments panel, select the attachment, and then click Open or choose Open Attachment from the Options menu.

Save an attachment

1. In the Attachments panel, select one or more attachments, and click Save or choose Save Attachment from the Options menu. If you selected a single attachment, you have the option to rename the file.
2. Specify a location, and then click Save.

Delete an attachment

• In the Attachments panel, select an attachment, and click the Delete button or choose Delete Attachment from the Options menu.

Add an attachment

You can attach PDFs and other types of files to a PDF. If you move the PDF to a new location, the attachments move with it. Attachments may include links to or from the parent document or to other attachments.

Use the Attachments panel to add, delete, or view attachments.

1. Add an attachment by doing one of the following:

   • Choose Document > Attach A File.

   • Click the Attach A File button on the File toolbar.
     Note: The Attach A File button doesn’t appear by default. To add it, right-click/Control-click the toolbar background, choose More Tools, select Attach A File located under File Toolbar, and click OK.
     

2. In the Add Attachment dialog box, select the file you want to attach, and click Open.
   Important: If you try to attach certain file formats (such as EXE, VBS, or ZIP), Acrobat warns you that it won’t open the file once attached because the format is associated with malicious programs, macros, and viruses that can damage your computer.
   
   
3. To make the attachment viewable in Acrobat 5.0 or earlier, do one of the following:

   • Click the Attachments button in the toolbar, and select Show Attachments By Default from the Options menu (selected by default).

   • Choose File > Properties, click the Initial View tab, choose Attachments Panel And Page from the Show menu, and click OK.

4. Save the PDF.
   
   
5. (Optional) To add a description to the attachment that helps differentiate between similar files in the Attachments panel, select the attached file, and choose Options > Edit Description. Edit the text of the description, and then save the file.

Create and link a destination

You can create a link to a destination in the same or another PDF.

1. In the target document (destination), choose View > Navigation Panels > Destinations. If the document already includes a destination that you want to link to, skip to step 5.
2. Navigate to the location where you want to create a destination, and set the desired view.
3. In the Destinations panel, choose New Destination from the Options menu, and name the destination.
4. Save the target document.
5. In the source document (where you want to create the link), choose Tools > Advanced Editing > Link tool , and drag a rectangle to specify a location for the link.
6. In the Create Link dialog box, set the link appearance, select Go To A Page View, and then click Next.
7. In the target document, in the Destinations panel, double-click the destination.
8. Save the source document.

Destinations

A destination is the end point of a link and is represented by text in the Destinations panel. Destinations enable you to set navigation paths across a collection of PDFs. Linking to a destination is recommended when linking across documents because, unlike a link to a page, a link to a destination is not affected by the addition or deletion of pages within the target document.

A destination is the end point of a link and is represented by text in the Destinations panel. Destinations enable you to set navigation paths across a collection of PDFs. Linking to a destination is recommended when linking across documents because, unlike a link to a page, a link to a destination is not affected by the addition or deletion of pages within the target document.

View destinations
Choose View > Navigation Panels > Destinations. All destinations are automatically scanned.

Sort the destinations list
Do one of the following:

• To sort destination names alphabetically, click the Name label at the top of the Destinations panel.
• To sort destinations by page number, click the Page label at the top of the Destinations panel.

Change or delete a destination
In the Destinations panel, right-click/Control-click the destination, and choose a command:

• To move to the target location, choose Go To Destination.
• To delete the destination, choose Delete.
• To reset the target of the destination to the page displayed, choose Set Destination.
• To give the destination a different name, choose Rename.

Link to a file attachment

You can direct users to a PDF attachment by creating a link in the parent PDF document that jumps to the attachment.

Note: Don’t confuse file attachments with files that can be opened from a link. Linked documents may be stored in different locations; file attachments are always saved with the PDF.

1. Open a PDF that contains a PDF file attachment.
2. Go to where you want to create a link. If that location is in the file attachment, click the Attachments button in the navigation pane, select the file attachment, and click Open.
3. Choose Tools > Advanced Editing > Link Tool, or select the Link tool on the Advanced Editing toolbar.
4. Select the area for the link.
5. In the Create Link dialog box, set the link appearance, select Go To A Page View, and then click Next.
6. Set the page number and view magnification you want, either in the parent PDF document or in the file attachment, and then click Set Link.

Create web links from URLs

Create web links
Choose Advanced > Document Processing > Create Links From URLs.

1. In the Create Web Links dialog box, select All to create links from all URLs in the document, or select From and enter a page range to create links on selected pages.

Remove all web links
Choose Advanced > Document Processing > Remove All Links.

Deleting links

To delete any links, just to follow steps below:
1. Select the Link tool or the Select Object tool .
2. Select the link rectangle you want to delete.
3. Choose Edit > Delete, or press the Delete key.

Just as simple as this. You have done.

Change the appearance of a link

First select any of the Link tool and double-click the link rectangle. On the Appearance tab of the Link Properties dialog box, choose a color, line thickness, and line style for the link. Then, select a highlight style for when the link is selected:

None - Doesn’t change the appearance of the link.
Invert - Changes the link’s color to its opposite.
Outline - Changes the link’s outline color to its opposite.
Inset - Creates the appearance of an embossed rectangle.

Note: The Link type, Color, and Line Style options are not available if Invisible is selected for Appearance.

Select Invisible Rectangle for Link Type if you don’t want users to see the link in the Adobe PDF document. An invisible link is useful if the link is over an image.

Select the Locked option if you want to prevent users from accidentally changing your settings.

To test the link, select the Hand tool.

Note: The link properties in the Create Link dialog box apply to all new links that you create until you change the properties. To reuse the appearance settings for a link, right-click/Control-click the link whose properties you want to use as the default, and choose Use Current Appearance As New Default.

Edit links

You can edit a link at any time. You can change its hotspot area or associated link action, delete or resize the link rectangle, or change the destination of the link. Changing the properties of an existing link affects only the currently selected link. If a link isn’t selected, the properties will apply to the next link you create.

Note: You can change the properties of several links at once if you drag a rectangle to select them using the Link tool or the Select Object tool.

To edit a link action

1. Select the Link tool and double-click the link rectangle.
2. On the Actions tab of the Link Properties dialog box, select the listed action you want to change, and click Edit.

Link functions and how to create links

Links are used to let you jump to other locations in the same document or to different page, to other electronic documents including attachments, or even connecting to websites. You can use links to initiate actions or to ensure that your reader has immediate access to related information. You can also add actions to play a sound or movie file.

1. Choose Tools > Advanced Editing > Link Tool, or select the Link tool on the Advanced Editing toolbar.

   The pointer becomes a cross hair (+), and any existing links in the document, including invisible links, are temporarily visible.

2. Drag a rectangle where you want to create a link. This is the area in which the link is active.
3. In the Create Link dialog box, choose the options you want for the link appearance.
4. Select one of the following link actions:

• Go To A Page View - Click Next to set the page number and view magnification you want in the current document or in another document (such as a file attachment), and then click Set Link.

• Open A File - Select the destination file and click Select. If the file is a PDF, specify how the document should open, and then click OK.
  Note: If the filename is too long to fit in the text box, the middle of the name is truncated.

• Open A Web Page - Provide the URL of the destination web page.

• Custom Link - Click Next to open the Link Properties dialog box. In this dialog box, you can set any action, such as reading an article, or executing a menu command, to be associated with the link.

Acrobat eSmeniar in July - Learn about the next best thing to meeting in person with Acrobat Connect Pro

Tagged bookmarks

Tagged bookmarks give you greater control over page content than do regular bookmarks. Because tagged bookmarks use the underlying structural information of the document elements (for example, heading levels, paragraphs, table titles), you can use them to edit the document, such as rearranging their corresponding pages in the PDF, or deleting pages. If you move or delete a parent tagged bookmark, its children tagged bookmarks are moved or deleted along with it.

Many desktop publishing applications, such as Adobe InDesign and Microsoft Word, create structured documents. When you convert these documents to PDF, the structure is converted to tags, which support the addition of tagged bookmarks. Converted Web pages typically include tagged bookmarks.

If your document doesn’t include tags, you can always add them in Acrobat.

1. Click the Bookmarks button, and choose New Bookmarks From Structure from the Options menu. (If this option isn’t available, the document isn’t structured.)
2. Select the structure elements you want specified as tagged bookmarks. Ctrl-click/Command-click to add to the selection.

   The tagged bookmarks are nested under a new, untitled bookmark.

Advance bookmarks editing

Wrap text in a long bookmark
Click the Bookmarks button, and choose Wrap Long Bookmarks from the Options menu. All the text of long bookmarks shows regardless of the width of the navigation pane. (This option is on when checked, and off when not checked.)

Change a bookmark’s destination
1. Click the Bookmarks button, and select the bookmark.
2. In the document pane, move to the location you want to specify as the new destination.
3. If necessary, adjust the view magnification.
4. Choose Set Bookmark Destination in the Options menu.

Add an action to a bookmark
1. Click the Bookmarks button.
2. Right-click/Control-click a bookmark, and choose Properties.
3. In the Bookmark Properties dialog box, click Actions.
4. Choose an action from the Select Action menu, and click Add.

Why do you need to create bookmarks

A bookmark is a type of link with representative text on the Bookmarks panel in the navigation pane. Each bookmark goes to a different view or page in the document. Bookmarks are generated automatically during PDF creation from the table-of-contents entries of documents created by most desktop publishing programs. These bookmarks are often tagged and can be used to make edits in the PDF.

Initially, a bookmark displays the page that was in view when the bookmark was created, which is the bookmark’s destination. Although you can set bookmark destinations as you create each bookmark, it is sometimes easier to create a group of bookmarks, and then set the destinations later.

You can use bookmarks to mark a place in the PDF to which you want to return, or to jump to a destination in the PDF, another document, or a web page. Bookmarks can also perform actions, such as executing a menu item or submitting a form.

Note: A user can add bookmarks to a document only if the security settings allow it.

Editing image in acrobat

You can change the size, location, and properties of an image in a PDF.

1. Choose Tools > Advanced Editing > TouchUp Object Tool.
2. Select the desired image, and do one of the following:

   • To change image properties or edit the image, right-click/Control-click and choose the relevant command.

   • To move the image, drag it to a new location on the page.

   • To resize the image, drag one of the image handles.

Text editing and formatting

You can add or replace small amounts of text in a PDF if the font is installed on the system. Otherwise, you can edit text attributes only. For extensive changes, edit the original document from which the PDF was created.

1. Choose Tools > Advanced Editing > TouchUp Text Tool.
2. Select the text you want to edit.
3. Type to replace text, or press Delete to remove text.

Beside this, you are allowed to change some simple text attributes as well such as font and font size, color, character and word spacing, baseline offset, and horizontal scaling.

1. Choose Tools > Advanced Editing > TouchUp Text Tool.
2. Click in the text you want to edit, and then right-click/Control-click and choose Properties.
3. Change text attributes as desired.

If the necessary font is installed on the system, you can also use the TouchUp Text tool to edit the text.

Note: If you cannot edit text, the document may have security restrictions.

Optimize a PDF

Reduce file size by removing embedded fonts, compressing images, and removing unneeded items from a PDF.

1. Choose Advanced > PDF Optimizer.
2. Choose an option from the Make Compatible With menu.
3. Select an item on the left, and then specify settings. For example, select Images, and then set compression for color, grayscale, and monochromatic images.
4. Specify a filename and location, and click Save.

Note: Some compression methods may make images unusable in a print production workflow.

Are your presentation methods turning on you? Register now and learn how Adobe solutions can help you

Enter Adobe Solutions for eLearning

Discover the fundamentals on eLearning and how to get started with Adobe Presenter. Learn how to quickly design and deliver rapid training. Our product expert will review and demonstrate the wow features with this smart eLearning solution. With just a few clicks in PowerPoint, you can transform drab presentations into engaging Adobe® Flash® multimedia experiences. You can easily add narration, animations, interactivity, quizzes, and software simulations to eLearning courses.

Add a link

Links take you to other locations in the same document, to other documents, or to websites. They can also trigger actions, such as playing a sound or movie file or submitting a form.

1. Choose Tools > Advanced Editing > Link Tool.
2. Drag a rectangle where you want to create a link.
3. In the Create Link dialog box, choose the desired link appearance and action.
4. Follow the on-screen instructions to create the link.

Editing PDFs - Add a bookmark

You can add navigation to a PDF with bookmarks.

1. Open to the desired page and adjust the view settings.
2. (Optional) To bookmark text, select the desired text.
3. Click the Bookmarks button in the navigation pane, and choose New Bookmark from the Options menu.
4. Type or edit the bookmark name.

You can also add bookmarks to specific portions of a page, such as an image or a table, or to another PDF.

Take a snapshot of a page

You can use the Snapshot tool to copy all selected content (text, images, or both) to the clipboard or to another application. Text and images are copied as an image.

1. Select the Snapshot Tool by choosing Tools > Select & Zoom.
2. Do one of the following:

   • Click anywhere in the page to capture the entire content displayed on the screen.

   • Drag a rectangle around the text or images, or a combination of both.

   • Drag a rectangle within an image to copy just a portion of the image.

     Colors in the selected area are inverted momentarily to highlight the selection. The selection is copied automatically to the clipboard when you release the mouse button. If a document is open in another application, you can choose Edit > Paste to paste the copied selection directly into the target document.

     Note: You can save all the images from a PDF.

Images copying

You can copy and paste individual images from a PDF to the clipboard (Windows only), to another application, or to a file using the Select tool.

If you cannot select an image because of overlapping text, choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), select General on the left, and select the Make Select Tool Select Images Before Text option.

1. Using the Select tool , do one of the following:

   • To select the entire image, click it or drag a rectangle around it.

   • To select a portion of an image, hold the pointer over the image until the crosshairs icon appears, and then drag a rectangle around the portion.
     

   Note: To deselect an image and start over, click outside it.
   
   
2. Copy the image:

   • Choose Edit > Copy, and then choose Edit > Paste to paste the image in an open document in another application.

   • Right/Control-click the image and choose an option to copy the image to the clipboard or to a new file.

   • Drag the image into an open document in another application.

How to use Adobe Acrobat 9 pro

Export PDFs

You can save a PDF to a number of different file formats, and then open and use that file in other applications. The available formats include both text and image formats. To make a PDF compatible with earlier versions of Acrobat and Adobe Reader, you can resave the PDF to an earlier version of the PDF format.

1. With the PDF open, do one of the following:

• Click the Export button in the Tasks toolbar and choose a file format or choose More Formats.
• Choose File > Export, and choose a file format.
• Choose File > Save As, and choose a file format from the menu.

2. Click Settings to set conversion options. (If the Settings button is unavailable, there are no options for the format that you selected.) Click OK to apply the settings. Conversion settings can also be edited in the Convert From PDF Preferences.

Note: These conversion settings are stored separately from the settings used with the Export All Images command.

3. Click Save to export the PDF to the selected file format.
By default, the source file name is used as the file name, with the new extension, and the exported file is saved in the same folder as the source file. When you save a PDF in an image format, each page is saved as a separate file.

Export images to another format

In addition to saving every page (all text, images, and vector objects on a page) to an image format using the File > Save As command, you can export each image in a PDF to an image format.

Note: You can export raster images, but not vector objects.

1. Choose Advanced > Document Processing > Export All Images.
2. In the Export All Images As dialog box, choose a file format for the images. By default, exported image files use the source file name.
3. Click Settings.
4. In the Export All Images As Settings dialog box, select the file settings, color management, and conversion settings for the file type.
5. For Exclude Images Smaller Than, select the smallest size of image to be extracted. Select No Limit to extract all images.
6. Click OK, and in the Export All Images As dialog box, click Save or OK.

Rearranging pages in a PDF - Part 3

Delete or replace a page
You can replace an entire PDF page with another PDF page. Only the text and images on the original page are replaced. Any interactive elements associated with the original page, such as links and bookmarks, are not affected. Likewise, bookmarks and links that may have been previously associated with the replacement page do not carry over. Comments, however, are carried over and are combined with any existing comments in the document.

After you delete or replace pages, it’s a good idea to use the Reduce File Size command to rename and save the restructured document to the smallest possible file size.

Delete pages, using the Delete command
Note: You cannot undo the Delete command.

1. Choose Document > Delete Pages.
2. Enter the page range to be deleted, and click OK.
You cannot delete all pages; at least one page must remain in the document.

Delete pages, using page thumbnails
1. In the Pages panel, select a page or group of pages:

• Select the page number box of the thumbnail or the page thumbnail itself.
• Shift-click to select a range of page thumbnails. Ctrl-click/Command-click to add to the selection. Or, in Windows, press Ctrl+A to select all thumbnails, and then Ctrl-click to deselect the pages that you want to keep.
• Drag a rectangle around a group of page thumbnails.

Do one of the following:

• Choose Delete Pages from the Pages panel Options menu, and click OK.
• Click the trash icon at the top of the Pages panel.

Delete material associated with a tagged bookmark

1. In the Bookmarks panel, click the tagged bookmark for the material you want to delete. Shift-click to select multiple bookmarks.
2. Choose Delete Page(s) from the Options menu. The tagged bookmark and its associated page are deleted from the document.

Replace the contents of a page
1. Open the PDF that contains the pages you want to replace.
2. Choose Document > Replace Pages.
3. Select the document containing the replacement pages, and click Select.
4. Under Original, enter the pages to be replaced in the original document.
5. Under Replacement, enter the first page of the replacement page range. The last page is calculated based on the number of pages to be replaced in the original document.

Replace pages using a page thumbnail

1. Open the PDF that contains the pages you want to replace, and then open the PDF that contains the replacement pages.
2. In the Pages panel of the PDF that contains the replacement pages, select a page or group of pages:

• Select the page number boxes of the page thumbnails that you want to use as replacement pages.
• Shift-click to select multiple page thumbnails. Ctrl-click/Command-click to add to the selection.
• Drag a rectangle around a group of page thumbnails.

Drag the selected page thumbnails onto the Pages panel of the target document. Release the mouse button when the pointer is directly over the page number box of the first page thumbnail you want to replace so that these pages become highlighted. The pages you selected in the first document replace the same number of pages in the second document, starting at the page number you selected to drop the new pages on.