Rearranging pages in a PDF - Part 1

Rotate Pages-

You can rotate all or selected pages in a document. Rotation is based on 90° increments.

Open the Rotate Pages dialog box using one of the following methods:
Choose Document > Rotate Pages.

From the Options menu on the Pages panel, choose Rotate Pages.

For Direction, select the amount and direction of the rotations: Counterclockwise 90 Degrees, Clockwise 90 Degrees, or 180 Degrees.
For Pages, specify whether all pages, a selection of pages, or a range of pages are to be rotated.
From the Rotate menu, specify even pages, odd pages, or both, and select the orientation of pages to be rotated.

Extract pages in a PDF

Extraction is the process of reusing selected pages of one PDF in a different PDF. Extracted pages contain not only the content but also all form fields, comments, and links associated with the original page content.

You can leave the extracted pages in the original document or remove them during the extraction process—comparable to the familiar processes of cutting-and-pasting or copying-and-pasting, but on the page level.

Note: Any bookmarks or article threading associated with pages are not extracted.

Open the PDF in Acrobat and choose Document > Extract Pages.
Specify the range of pages to extract.
In the Extract Pages dialog box, do one or more of the following before you click OK:
To remove the extracted pages from the original document, select Delete Pages After Extracting.

To create a single-page PDF for each extracted page, select Extract Pages As Separate Files.

To leave the original pages in the document and create a single PDF that includes all of the extracted pages, leave both check boxes deselected.

If a message appears asking you to confirm the deletion, click Yes to delete the extracted pages from the original PDF, or click No to go back to the Extract Pages dialog box.
The extracted pages are placed in a new document named Pages From [original document name]-[n].

Note: The creator of a PDF document can set the security to prevent the extraction of pages. To view the security settings for a document, choose File > Properties, and select Security.

Crop pages

The Crop Pages dialog box is where you can adjust the visible page area. This can help you create consistency within a PDF composed of pages of different sizes.

Note: Cropping does not reduce file size because information is merely hidden, not discarded.

Crop empty areas around page content

1. Choose Document > Crop Pages.
2. Under Margin Controls, select Remove White Margins.

Crop one or more pages

1. Choose Document > Crop Pages.
2. In the pop-up menu in the upper left corner, leave CropBox selected, and then adjust values for the Margin Controls: Top, Bottom, Left, and Right.

   A black rectangle in the thumbnail page display shows the adjusted boundaries of the cropped page.

3. (Optional) One by one, select ArtBox, TrimBox, and BleedBox in the pop-up menu, and adjust the Margin Control values each time. The adjusted boundaries appear as rectangles in the thumbnail page display: red, green, and blue, respectively.
4. Select other options under Change Page Size, as appropriate for your PDF.
5. Under Page Range, in the lower right area of the dialog box, do any of the following:

   • To crop all pages in the PDF, select All.

   • To crop only one page or a range of pages, select From, and enter page numbers in the From and To options.

   • To crop only every other page, choose an either Odd Pages Only or Even Pages Only on the Apply To menu. Otherwise, leave Even And Odd Pages selected.

     Note: If you select a range of pages to be cropped, the odd- or even-pages setting applies only within that range. Otherwise, it applies to all pages in the document.

Backgrounds adding and editing

A background appears behind text or images on the page. The background can be as simple as a solid color or you can use an image. You can selectively apply a background to only specific pages or page ranges in a PDF. A PDF supports only one background per page, but the backgrounds can vary from page to page.

Add, replace, or edit a background

1. Choose Document > Background > Add/Replace.

Note: If a message appears, telling you that the current document already has a background, click Replace Background. If you apply the new background to a limited range of pages, the old background will remain unchanged on pages outside of that range.

2. (Optional) To apply the background selectively to individual pages, click Page Range Options, select Pages From, and enter beginning and ending page numbers; then choose a Subset option for applying the background only to odd pages, even pages, or both.

3. For Source, specify what you want to serve as the background:

• To reuse a background and background options that you saved in an earlier session, select it in the Saved Settings menu.
• To apply a solid color background, select From Color. Then click the color swatch to open the color picker, and select a color swatch or custom color.
• To use an image, select File. Then click Browse, locate the image file you want to use, and select it.

Note: Only PDF, JPEG, and BMP files can be used as background images.

4. Adjust the appearance and position of the background, as needed:

• To select a specific image in a multi-page file, enter it in Page Number.
• To show an image file at a specific percentage of its full-size display, enter a value in Absolute Scale.
• To rotate a background image or colored area, enter a value in Rotation.
• To give the background image or color some transparency, drag the Opacity slider to the left or enter a percentage value.
• To resize a background image as a percentage of the PDF page size, select Scale Relative To Target Page.
• To show or hide the background when printing or viewing on screen, click Appearance Options and select the items you want to apply.
• To shift the position of the background image or colored area, enter values for the Vertical Distance from the Top, Center, or Bottom of the page and the Horizontal Distance from the Left, Center, or Right of the page.

5. If a message appears after you click OK, telling you that backgrounds have already been defined for some pages in the page range, click OK.

Add and edit headers and footers

A header and footer present consistent information in the page margins throughout a PDF. For example, the information could be a date, automatic page numbering, the title of the overall document, or author’s name.

You can vary the headers and footers within a PDF. For example, you can add a header that displays the page number on the right side of odd-numbered pages, and another header that displays the page number on the left side of even-numbered pages. Each of these headers must be added individually.

You can define and save your headers and footers to reuse them later, or you can simply apply a header and footer and forget it. After applying a header and footer, you can edit, replace, or delete it in the PDF. You can also preview headers and footers before applying them and adjust the header and footer margins so that they don’t overlap other page content.

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Placing PDFs as linked files in other documents

You can incorporate PDFs into other types of files that support Object Linking and Embedding (OLE), such as InDesign or Word files. These files are called OLE container documents. Later, if you make changes to the original PDF, the OLE features in the container application can update the embedded file in the container document, reflecting your changes to the original PDF.

Do one of the following:

• Choose the OLE container application’s Insert Object command or Insert Hyperlink command.

• In Acrobat, choose Edit > Copy File To Clipboard, and then choose the Paste Special command in the container application.

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