Insert one PDF into another

1. Open the PDF that you want to serve as the basis of the combined file, and choose Document > Insert Pages.
2. Select a PDF that you want to insert into the target document, and click Select.
3. In the Insert Pages dialog box, specify where you want to insert the document (before or after the first, last, or a designated page of the open PDF), and click OK.
4. To leave the original PDF intact as a separate file, choose Save As, and type a new name for the merged PDF.

You can also add an existing PDF with a currently open PDF by dragging the desktop icon for the PDF you want to add directly into position in the Pages panel of the open PDF.

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Enabling user rights for Adobe Reader

How to extract component files in a PDF package

1. In the list of component files, select the files that you want to extract.
2. Do one of the following:

   • Adjust the Acrobat window so that it does not completely fill the screen, and then drag the file onto the desktop, Windows Explorer, or the Finder.

   • On the PDF package navigation bar, choose Options > Save File As, and select a location and name for the extracted file.

   • Right-click/Control-click and choose Options > Save File As, and select a location and name for the extracted file.

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Create merged PDFs and PDF packages

The choices you make in the Combine Files wizard determine whether the files are merged into a single PDF or combined into a PDF package.

1. Choose File > Combine Files, or click the Combine Files on the Tasks toolbar.If a PDF is currently open, it appears on the list of included files.
   
   
2. In the Combine Files wizard, do any or all of the following:

   • To add individual files, click Add Files, navigate as needed, select the files, and click Add Files. Repeat as needed to add files in other locations.

   • To select all the files in a specific location, click Add Folders , navigate to the needed folder, select it, and click OK. Repeat as needed.

   • To select files that you have combined into PDFs in other sessions, click Reuse Files . Select a previously created PDF on the left list, and then, in the right list, select the component documents that you want to include. (If you have not used the Combine Files wizard before, this button is not available.)

   • To add other currently open PDFs, click Add Open Files, and select those PDFs.

   • (Windows) To add files or folders from Windows Explorer, drag them into the Combine Files wizard or right-click the selected items and choose Combine Supported Files In Acrobat.

   If any files are password-protected, one or more messages appear, in which you must enter the correct password.

   You can add a file more than once. For example, one file could be used for transition pages between other files or a blank file could be used to add blank pages.
   
   
3. Using the list of files, do any of the following:

   • To rearrange the order of files on the list, select a file and drag it up or down the list. Or, select a file and click Move Up or Move Down.

   • To remove a file from the list, select the file name and click Remove.

   • To convert only part of a multipage source file, double-click the file, or select the file and click the Choose Pages button (see Note). In the Preview, review and select pages, as needed, following the instructions in the dialog box, which vary according to file type, and click OK. (Do not attempt to edit the document itself in the Preview.)

     Note: The name of the Choose button varies according to file type. For PDFs and Word documents, it is labeled Choose Pages. For PowerPoint files, it is Choose Slides; for Excel files, Choose Sheets; for AutoCAD, Choose Layouts; for Visio files, Sheet Selection.
     
     
4. Select an appropriate file size and conversion options
   
   
5. Click Next, and then do one of the following:

   • To combine the files as sequential pages of a PDF, select Merge Files Into A Single PDF.

   • To combine the files into a PDF package, select Assemble Files Into A PDF Package. Then select a cover-sheet option: Use Adobe Template or Use First Document.

     Note: If any of the selected files involve digital signatures, security settings, or XML forms, warnings will appear if you select Merge Files Into A Single PDF. In this case, combining the files into a PDF Package is recommended. Also, a warning may appear if the first file listed is itself a PDF Package because its cover sheet will be modified.
     
     
6. Use the Move Up, Move Down, and Remove buttons to make any final adjustments to the file sequence, if necessary, and then click Create.

   A status dialog box shows the progress of the file conversions. Some source applications may start and close automatically.

7. When the conversion is complete, review the preview thumbnails. If you want to make changes, click the Back button in the wizard, make the changes, and proceed forward again.

8. Click Save, and select a name and location for the merged PDF or PDF package.
   

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PDF packages

A PDF package converts multiple files—which can be in various different formats and created in different applications—and assembles them into an integrated PDF unit. The original files retain their individual identities but are still part of the one PDF package file. Each component file can be opened, read, edited, and formatted independently of the other component files in the PDF package.

You can create PDF packages when you use the Combine Files wizard, starting either from the Getting Started window, the Tasks toolbar, or the File > Combine Files command. In Windows, the Acrobat PDFMaker in Outlook and Lotus Notes can create PDF packages when you convert email messages to PDF or migrate PDF email archives created in earlier version of Acrobat.

Depending on the circumstances, PDF packages offer several advantages over merging multiple files into an ordinary PDF:

Adding and deleting

You can add or remove component documents easily, without having to find and select all the pages that originated in that file.

Viewing

The component files do not open in separate windows, so you can quickly flip through them and make changes without having to pause for the Open or Save dialog boxes. Choosing File > Save once saves the changes in all components of the PDF package.

Editing

You can make changes to individual PDFs within the PDF package without affecting the other component PDFs. For example, you can change the page numbering within that PDF, digitally sign, select different security settings, and so forth, without those changes applying to the other component documents. You can rename components.

Distribution

Because the PDF package is one file, you can share it with others and be sure that they are getting all the component parts.

Sorting

The component PDFs in a PDF packages are listed under an assortment of categories that you can add to, delete, hide, and customize. Then, you simply click the category name to sort the list.

Printing

The Print command on the File menu includes commands for printing the currently open document, all the documents in the PDF package, or multiple component documents selected the PDF package list.

Searching

The Advanced Search window includes options for searching the currently open document, all the documents in the PDF package, or multiple component documents selected in the PDF package list.

Incorporating other formats
You can add non-PDF files to an existing PDF package without converting them to PDF. This can be done by a simple drag-and-drop process from the desktop, Microsoft Explorer, or Finder to the list of components in the open PDF package. Of course, non-PDF files do not enjoy all of the benefits of PDFs in the package.

Independence from source files

The source files of a PDF packages—even existing PDFs you add to the package—are not changed when you create a PDF. Changes you make to the PDFs within the PDF package do not change the original files from which you created the PDF. You can move a PDF package anywhere on your computer or network without any risk of losing or disconnecting its components.

Reuse. You can include or convert the same original source file into multiple PDF packages.

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Combining different types of files

You already know that you can convert many types of files into Adobe PDFs. But you can also group files as you convert them, so that the end result keeps those files together. For example, you could combine all the documents for a specific project—such as the text documents, email, spreadsheets, CAD drawings, PowerPoint presentations, and so forth—into a PDF or PDF package. When you use the Combine Files wizard, you can even limit the conversion to specific pages (or spreadsheets, or slides) within individual source documents.

There are three types of PDFs that involve multiple files:

Merged PDFs

You can convert multiple files of various types to produce a merged PDF: one in which converted documents flow into the PDF as sequential pages.

PDF packages

You can use the Combine Files wizard to convert multiple files of various types into a PDF package: a set PDF components in which each file appears separately and has its own pagination. Component files also retain their individual security settings, forms features, and default views, and digital signatures stay intact. On Windows, you can archive Outlook or Lotus Notes email messages and message folders as PDF packages, using PDFMaker within the email application.

PDFs embedded in other files

You can insert PDFs into files in other formats that support Object Linking and Embedding (OLE), such as InDesign or Word documents.

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