Reduce file size by saving

You can sometimes reduce the file size of a PDF simply by using the Save As command. Reducing the size of PDFs improves their performance—particularly when they’re being accessed on the web—without altering their appearance.

The Reduce File Size command resamples and recompresses images, removes embedded fonts, compresses document structure, and cleans up elements such as invalid bookmarks. If the file size is already as small as possible, this command has no effect.

Note: Reducing the file size of a digitally signed document removes the signature.

1. Choose Document > Reduce File Size.
2. Select the version compatibility that you need, and click OK.

   If you’re certain that all your users use Acrobat 8 or Adobe Reader 8, limiting compatibility to the latest version can further reduce file size.

   Note: If you select Acrobat 4.0 And Later, and the document contains transparency, the transparency is flattened.

© 2006 Adobe Systems Incorporated. All rights reserved.

Adobe® Acrobat® 8 Professional for Windows® and Mac OS

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About the autosave feature

The Autosave feature guards against losing your work in case of a power failure by incrementally, and at regular intervals, saving file changes to a specified location. The original file is not modified. Instead, Acrobat creates an autosave file of changes, which includes all the changes you made to the open file since the last automatic save. The amount of new information that the autosave file contains depends on how frequently Acrobat saves the autosave file. If you set the autosave interval to 15 minutes, you could lose the last 14 minutes of your work if a problem occurs. Frequent automatic saving prevents loss of data, and is especially useful if you make extensive changes to a document, such as by adding comments.

You can apply autosave changes to the original files when you restart Acrobat. When you close, save manually, or revert to the last-saved version of a file, the autosave file is deleted.

Note: If you use assistive technology, such as a screen reader, you may want to disable the Autosave feature so that you don’t lose your place when the file is reloaded.

The Autosave feature won’t work in the following cases:

• A document that has its security changed. You must save the document to re-enable automatic saving of document changes.

• A document created using the WebCapture feature or extracted from a larger PDF (Document > Extract Pages). You must save the document to enable automatic saving of changes.

• A document displayed in a web browser or incorporated into a container document that supports Object Linking and Embedding (OLE). This document appears outside the default file system and cannot support automatic saving.

© 2006 Adobe Systems Incorporated. All rights reserved.

Adobe® Acrobat® 8 Professional for Windows® and Mac OS

How to Crop Your Wrong-Sized PDF Pages

Disasters happen.

Imagine you have finished a 900-page PDF document and you realize that the left margin should’ve been 0.5 inches smaller. Oops!

No cause for fear and trembling though. It’s actually very easy to take care of this vexing problem if you own a copy of the Acrobat Professional, or the “writer” version of the Acrobat as opposed to the freely downloadable “reader” version.

Open your mis-formatted PDF document in Acrobat Professional and follow these steps:

1) Select Document > Crop Pages from the main menu to display the Crop Pages dialog box.

2) Select the LEFT margin and enter 0.5 by making sure that the Unit is in inches.

3) Select ALL for the Page Range.

4) Click OK, and you are done.

You can also select to change only a certain range of pages by entering the page Numbers in the From and To fields.

You can further specify if you want those changes only in ODD or EVEN numbered pages (within the specified range) by selecting the appropriate option from the APPLY TO drop-down list.

You can always cancel your margin changes by clicking the Set to Zero button.

And by selecting the Constrain Proportions check-box you can adjust all 4 margins simultaneously, by the same amount.

Ugur Akinci, Ph.D. is a Creative Copywriter, Editor, an experienced and award-winning Technical Communicator specializing in fundraising packages, direct sales copy, web content, press releases. movie reviews and hi-tech documentation.

He has worked as a Technical Writer for Fortune 100 companies for the last 7 years.

You can reach him at writer111@gmail.com for a FREE consultation on all your copywriting needs or visit his official web site http://www.writer111.com